Associates Director / Full Time

The Associate Director is responsible for the daily operations of UCA providing essential support to the Executive Director. The Associate Director’s duties include the supervision of the Program Managers and the Administrative Assistant.

Full Job Description

Position: Associates Director
Reports To: Executive Director
FLSA Status: Exempt
Direct Reports: VETTS Program Manager, JRB Program Manager, MIN Program Manager, Administrative Assistant
Last Revised: January 18, 2022

Position Summary:

The Associate Director is responsible for the daily operations of UCA providing essential support to the Executive Director. The Associate Director’s duties include the supervision of the Program Managers and the Administrative Assistant. The Associate Director will provide support to the Executive Director and MSO as solicited and required in managing the organization’s financial functions, including budget management. The Associate Director will play a key role in ensuring the organization’s Key Performance Indicators are achieved; and assists in making sure the company reaches its strategic goals.

Duties/Responsibilities:

  • Provides key support to the Executive Director in the daily operations of the organization.
  • Assist the Executive Director in examining, developing, implementing, documenting, and communicating the goals, priorities, and values of the organization, including participation in the development of the strategic plan.
  • Provide support to the Executive Director and MSO as solicited and required in managing the organization’s financial functions, including budget management.
  • Provide support in staff interfacing, including PTO requests and other personnel matters.
  • Recruit, select, onboard, train, and train employees.
  • Prepare and present written proposal summaries, analyses, and recommendations for the Executive Director.
  • Communicate job expectations; planning, monitoring, appraising, and reviewing staff performance and contributions.
  • Provides supervision, support, coaching, and training for staff, including identifying professional development opportunities.
  • Maintains a safe and healthy work environment by establishing, following, and enforcing standards and procedures and complying with legal regulations.
  • Update job knowledge by participating in educational opportunities; maintaining knowledge of the industry and trends; maintaining personal networks; and participating in professional organizations.
  • Assist with special projects as designated by the Executive Director.
  • Provide oversight for each of UCA’s key programs including, Veterans Empowering Teens through Support (VETTS), Juvenile Review Board (JRB), Male Involvement Network (MIN), and Intensive Family Preservation (IFP).
  • Provide support for Program Managers including program planning and implementation.
  • Provide weekly supervision and conduct annual performance evaluations
  • Participate and attend relevant programs, community, and collaborative meetings.
  • Develops relationships with key program stakeholders to support successful program implementation.
  • Provide grants development support to the Executive Director and grant writer for grants development to support the organization’s programs, mission, and strategic vision.
  • Establishes and maintains procedures and guidelines for grants management, compliance, and reporting.
  • Develops a systemized process of data collection to track and drive Key Performance Indicators; improves tracking demographic data of program participants; referral management; participant needs and program assessment; identification and tracking of key trends; monitoring and assessment of program and staff effectiveness; and reporting capabilities to funders.

Required Skills/Abilities:

  • Excellent managerial, organizational, and supervisory skills.
  • Demonstrated ability to manage multiple projects, programs, and deadlines.
  • Strong organizational and leadership skills.
  • Excellent written and verbal communication skills.
  • Excellent interpersonal skills.
  • Demonstrated ability to collaborate and work effectively.
  • Ability to interpret financial data.
  • Excellent organizational skills and attention to detail.
  • Proficient in Microsoft Office Suite or similar software.

Education and Experience:

  • Bachelor’s degree in a related field is required. Master’s degree, preferred.
  • Five years of related experience are required. Experience in nonprofit settings preferred.

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to access and navigate the production facility.
  • Must be able to lift 15 pounds at a time.

V.E.T.T.S. Manager / Part Time

The V.E.T.T.S. Manager will support the oversight and overall functioning of the V.E.T.T.S. Program including and not limited to co-training staff, collaborating with stakeholders and  providers, coordinating events, completing data reports, assigning and maintenance of cases that meet the established productivity goals.

Full Job Description

JOB TITLE: V.E.T.T.S. Manager
JOB TYPE: Hourly, up to 20 hours per week

SUMMARY:

Key responsibilities:

  • Mentors and identifies at-risk youth and offers support, guidance, strength, and reassurance that builds the youth’s (mentee) capacity in decision-making, career and education choices, life skills and self-identity.
  • Train VETTS in their functions as role-models and mentors in collaboration with the Director of Programs; providing up to 20 Hours weekly supporting a VETTS mentee(s).
  • Schedules and prepares agenda for all VETTS bi-weekly Unit Meetings.
  • Reports weekly performance and production of VETTS mentors to the Director of Program and manages weekly Audit Reports and Spend-down.
  • Reviews and audits client case files Quarterly per Executive Director
  • Plans pro-social activities and identifies community resources and services to support VETTS mentoring relationships with mentees.
  • Recruits, Receives, Reviews, Assigns and follows-up on all case referrals to ensure VETTS meet their established productivity goal.
  • Develops a Recruitment plan for recommending and hiring VETTS for employment opportunities both state and locally.
  • Serves as the primary liaison for stakeholders and community agencies, including but not limited to the New Haven, BPT, CSSD, and Hartford, business and community-based organizations.
  • Articulates the VETTS goals, objectives and operations to staff, volunteers, stakeholders, public officials, community groups and organizations to achieve higher community visibility for the VETTS Program, (statewide and locally).
  • Supports the training and on-boarding of newly hired VETTS in conjunction with the Associate Director of Programs and Management Services Officer.
  • Provides Leadership in planning the VETTS Annual Youth Summit and Annual Fundraising Breakfast.
  • Other related duties as requested by the Associate Director and Executive Director to ensure the efficient and effective operations of the VETTS Program and the delivery of quality services to children and youth referred to the program.

 

Key Skills:

  • Documentation management.
  • Procurement management.
  • Analytical and problem-solving abilities.
  • Negotiation skills.
  • Interpersonal and communication skills.
  • Team-management skills.
  • Finance and accounting skills.
  • Organizational skills.

Education and Experience:

  • Bachelor’s degree in a related field is required. Master’s degree, preferred.
  • Five years of related experience are required. Experience in nonprofit settings preferred.

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to access and navigate the production facility.
  • Must be able to lift 15 pounds at a time.

To apply for this position, send resume and cover letter to Shirley Ellis-West, Executive Director: shirley.west@ucainc.org

V.E.T.T.S. Mentor / Part Time

The V.E.T.T.S. Mentor will offer support, guidance, motivation, strength, reassurance, and accountability to their mentee. In addition, mentors encourage youth to explore developing their competencies and skills through a variety of activities (educational, recreational, career exploration, life skills, civic engagement, and positive youth development) in their emerging identity formation.

Full Job Description

JOB TITLE: V.E.T.T.S. Mentor
JOB TYPE: Hourly, up to 20 hours per week

SUMMARY:

Recruitment Policy

The VETTS mentor program encourages ongoing recruitment activities occur for new Vet mentors. As such, an Annual Recruitment Plan will be developed and will include recruitment goals, strategies to achieve those goals, an annual timeline, and budgetary implications. This plan will be kept current with any ongoing adjustments. Additionally, a detailed Quarterly Recruitment Activity Plan will outline specific tasks and activities. 

The designated Program Manager for VETTS assumes lead responsibility for the recruitment of new VETTS staff. Other program staff will support the Program Manager in these activities, as required.

Individuals who will be targeted to be VETTS staff include: 

  • U.S. Military Veterans from one of the four branches of the military service (Marine Corps, Army, Navy, Air Force and Coast Guard`) who have received an honorable discharge from their branch of service; this could also include the Coast Guard. 

 

VETTS Eligibility Policy

It is the policy of the VETTS program that each Vet mentor must meet the defined eligibility criteria. Extenuating circumstances may be reviewed at the discretion of the leadership and acceptance may then be allowed when all eligibility requirements are not clearly met. These instances are expected to be rare. 

VETTS Mentor Eligibility Requirements 

  • Be a U.S. Military Veteran from one of the four branches of military service (Marine Corps, Army, Navy, and Air Force) and/or the Coast Guard 
  • Demonstrate a desire to participate in the program and be willing to abide by all VETTS program policies and procedures 
  • Complete screening procedures 
  • Be willing to adhere to all VETTS program policies and procedures 
  • Agree to attend VETTS Meetings and Trainings as required 
  • Be willing to communicate regularly with the Program Manager and submit weekly documentation of visits and activity
  • Have access to an automobile or other reliable transportation 
  • Have a current driver’s license, auto insurance, and a good driving record 
  • Have a clean criminal history
  • Not be a convicted felon. If the applicant has been convicted of a felony, then they may be considered only after a period of seven years with demonstrated good behavior and an appropriate corrective attitude regarding past behaviors 
  • No use alcohol or controlled substances in an excessive or inappropriate manner 
  • Not currently in treatment for substance abuse. If a substance abuse problem has occurred in the past the applicant must have completed a non-addictive period of at least two years 
  • Must complete HIPAA as well as pass a background check and DCF mandated reporting training 

 

VETTS Mentor Screening Procedures 

  • Attend, either by phone or in person, a pre-interview orientation with the Program Manager 
  • Complete written application 
  • Check criminal history: state criminal history, child abuse registry, sexual offender registry. Same checks performed in all states resided in as an adult, if warranted. 
  • Provide three personal references 
  • Complete personal interview with at least two staff, as designated by Program Manager 

To apply for this position, send resume and cover letter to Shirley Ellis-West, Executive Director: shirley.west@ucainc.org